• Friday, July 01, 2022

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A Simple 8-Step Guide in Organizing Your Next Business Event

Image by Asklepios Wien from Pixabay

By: Admin Super

During a global pandemic is an incredibly challenging time to plan a business event. While we all wish we could get back to normal, it may be some time before we are gathering in large groups for events like we have in the past. That being said, it is an excellent time to start planning for when it is safe for us to gather again.

To help organize your next business event, here are 8 things to consider.

  1. Plan for Social Distancing With Your Venue

Even after the pandemic has passed, many people will feel anxious about returning to gathering in large crowds of people. To ease this anxiety, plan for ways to increase space for your event attendees. This may mean renting a larger venue than you previously considered to allow for plenty of space.

Consider Your Event Layout

Place food stations or welcome tables far apart to allow for easy movement and less crowding. Think about bottleneck areas and where you will need to create more space for people to be safe. Make sure there are lots of options for handwashing.

Understand The Goals of Your Event and Your Budget

It is essential to understand the goals of your event and your invite list. This understanding helps guide every decision from what date you choose, the decor, guest list, and entertainment. Knowing your budget also helps focus on the priorities so you can use your resources to create a memorable event.

Think Outside

If you are holding a dinner, consider spacing the table far apart or think about holding your event outside. Virus transmission is much less outdoors in well-ventilated areas. If possible, have your event in an outdoor area with lots of airflow and space for people to move. Rent your dishes and linens from a trusted event planning in Toronto, so you know they are safe for your event.

Encourage Safety Measures

The Centre for Disease Control recommends these safety measures for virus prevention at events:

  • Ask employees or attendees to stay home if they are feeling sick
  • Encourage frequent handwashing with soap for at least 20 seconds.
  • Encourage people to cough or sneeze into their elbows.
  • Have a plan to clean and disinfect frequently touched surfaces
  • Reduce crowding and increase space around attendees to at least 3 feet.
Image by Pexels from Pixabay

Think About Transportation

Reduce the risk of your attendees travelling to your event and hire a company bus rental services. The charter bus provides a clean, uncrowded, and reliable way to get your guests to your event venue and safely home at the end of the night.

Consider an Online Event

Consider making your event online. Many applications such as Facebook, Zoom and Youtube offer ways of connecting with groups of people online. Live listening parties let you hear your favourite musicians and chat together at the same time. With some creativity, these digital gatherings can be productive ways to connect for your company.

Give Stay-at-Home Catering a Try

Hosting an online event doesn’t mean you need to forget about the food and drink. You can even order at home catering meals to be delivered to your attendees so that you can still enjoy a meal and a drink together. If you need food delivery, many catering companies can create boxed meals prepared by professional chefs to enjoy at home.

 

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